Synchronise timetables on your website and festival or event app

Communication, Guidelines, Video

By being in the business for over 12 years made us understand the importance of a seamless timetable data strategy.

Event technology and planning software

Our clients have to-do lists longer than the average skyscraper, bothering them with an extra task of (double) inputting a few hundred performances is not the way we work at Appmiral. Let’s explain you how easy it is to synchronise your timetable and schedules between your website, planning software tools and your Appmiral festival apps.

We can import the schedule and timetable assets in 3 ways:

  • Integrated with planning software tools
  • Synchronised with your website
  • Manuel import via the Appmiral CMS

1. Integrated with planning software tools

Back in 2017, we’ve created an integration with our friends over at Beatswitch. Beatswitch is one of the world’s leading music event and festival management software tools. Their planning software will empower your take back control of your entire artist advancing process and cover the entire Artist Management Workflows.

As of 2020, we’ve also integrated our festival apps with Marcato, one of the lead festival and event operations and planning software tools. It provides talent contracting, event scheduling, vendor management and much more to events and festivals around the planet.

Their versatile platform allows you to streamline your event operations and maximise all operational efficiencies.

How does it work?

Beatswitch or Marcato clients work for their artist management primarily in these tools. From offering to booking, from planning to scheduling and executing, with as end result a published timetable.

By use of an API connection (Beatswitch) or XML importer (Marcato), we can fetch all the data directly from their databases without our clients need to do a single thing. After importing these data sets into our platform, the Appmiral apps are now able to visualise this into the wel-known timetable and lineup views.

Real-time synchronisation

Our system will check every 15 minutes for changes in order to update our own databases. So every time a performance gets updated or edited from Beatswitch or Marcato, our apps will pick this up and reflect this new performance data. Efficient no?


2. Integrated with your festival website

Most of our clients prefer this way of working. It’s a pretty common approach to build your timetable in your website backend. We see festival website mostly being build in Drupal or WordPress and becoming more and more ‘light-weight’ being no more than simple landing pages with main focus to sell tickets.

These popular content management systems (read websites) have plugins to easily export data sets towards XML or JSON files. Appmiral then provides the web builder the necessary documentation on the exact format this timetable data set needs to reach us. That’s it, on average this takes about O,5 days of work for experienced web builder.

3. Manual input using the Appmiral CMS

For organizers that prefer to add the timetable manually in our CMS. This is perfectly possible. It’s so easy to add stages and performances and build your timetable straight from our CMS. 

Besides that, as an additional service to our clients, we can open our API to your web developers so they can fetch the data from us and embed a timetable module on your website. An API is a software that allows two applications to talk to each other. Our API delivers all performance and stage data towards these web builders for an easier and cost-efficient development trajectory when embedding a timetable on your event website as well.

Fill out the form below and discover more on how Appmiral can help you with improving your visitor experience and minimizing your workload on the timetable.